VISA Information

Netherlands is one of the countries of the so called Schengen Area in Europe. Congress participants need to familiarize themselves with their own applicable visa requirements well in advance of the attending the Congress. Worldwide security regulations often result in stringent visa requirements and can be associated with long visa processing time. The majority of foreign nationals wishing to stay in the Netherlands for up to three months require a short stay visa or Schengen visa (Schengenvisum). Foreign nationals from the EU, EEA or Switzerland as well as some other countries are exempt from the visa. All important information and application for visa forms can be found on the dedicated website of the Netherlands Ministry of Foreign Affairs. A guided procedure will help you decide if you need to apply for a visa based on your nationality, country of residence, reasons for your visit and length of stay. If you need a visa for the Netherlands  you will be provided with all the information and forms needed to submit your application.

The Congress organisers will not be able to contact Embassies or Consulates on behalf of any participant and their possible accompanying persons.

IMPORTANT INFORMATION
  • Visa application could take around three months
  • Visa application fee can be from Euro 80 per person
  • Don’t start your visa application process before being accepted to the Congress

Tips for a Successful Application

To increase your chances of obtaining a Schengen visa, consider the following tips:

  • Submit complete and accurate documentation: Ensure that all required documents are in order and that the information provided is accurate.
  • Provide sufficient proof of financial means: Demonstrate that you have enough funds to cover your expenses during your stay in the Schengen Area.
  • Book your accommodations and flights in advance: Having confirmed reservations for your accommodations and flights can strengthen your application.
  • Clearly state the purpose of your visit: Explain your travel plans and reasons for visiting the Schengen Area in detail.

If you need to show an invitation letter for visa purposes, you are required to to register for the conference and pay the registration fee. After payment you can ask for an invitation letter  for visa purposes only by filling in the Visa Invitation Letter Form.

  • Submit the Visa information form below so we can inform you of the next steps:
  • Visit this link for more information about how to obtain a Schengen Visa.